Plone ONLYOFFICE integration plugin

This plugin allows users to edit office documents within Plone using ONLYOFFICE Docs packaged as Document Server - Community or Enterprise Edition.

Features

The plugin allows to:

• Create and edit text documents, spreadsheets, and presentations.
• Share documents with other users.
• Co-edit documents in real-time: use two co-editing modes (Fast and Strict), Track Changes, comments, and built-in chat.

Supported formats:

• For editing: DOCX, XLSX, PPTX, DOCXF, OFORM.
• For viewing: DJVU, DOC, DOCM, DOCX, DOCXF, DOT, DOTM, DOTX, EPUB, FB2, FODT, HTML, MHT, ODT, OTT, OXPS, PDF, RTF, TXT, XPS, XML, OFORM, CSV, FODS, ODS, OTS, XLS, XLSB, XLSM, XLSX, XLT, XLTM, XLTX, FODP, ODP, OTP, POT, POTM, POTX, PPS, PPSM, PPSX, PPT, PPTM, PPTX.
• For converting (download as): DOC, DOCM, DOCX, DOCXF, DOT, DOTM, DOTX, EPUB, FB2, FODT, HTML, MHT, ODT, OTT, OXPS, PDF, RTF, XPS, XML, OFORM, FODS, ODS, OTS, XLS, XLSB, XLSM, XLSX, XLT, XLTM, XLTX, FODP, ODP, OTP, POT, POTM, POTX, PPS, PPSM, PPSX, PPT, PPTM, PPTX.
• For converting to Office Open XML: DOC, DOCM, DOCXF, DOT, DOTM, DOTX, EPUB, FB2, FODT, HTML, MHT, ODT, OTT, OXPS, PDF, RTF, XPS, XML, FODS, ODS, OTS, XLS, XLSB, XLSM, XLT, XLTM, XLTX, FODP, ODP, OTP, POT, POTM, POTX, PPS, PPSM, PPSX, PPT, PPTM.

Installing ONLYOFFICE Docs

You will need an instance of ONLYOFFICE Docs (Document Server) that is resolvable and connectable both from Plone and any end-clients. ONLYOFFICE Document Server must also be able to POST to Plone directly.

You can install free Community version of ONLYOFFICE Docs or scalable Enterprise Edition with pro features.

To install free Community version, use Docker (recommended) or follow these instructions for Debian, Ubuntu, or derivatives.

To install Enterprise Edition, follow instructions here.

Community Edition vs Enterprise Edition comparison can be found here.

Installing Plone ONLYOFFICE integration plugin

1. Installation instructions can be found under Manage add-ons and packages.
2. To activate, go to Site Setup -> Add-ons and press the Install button to enable the plugin.

You can also install the plugin via Docker:

docker run -p 8080:8080 -e ADDONS="onlyoffice.plone" plone/plone-backend:6.0 start

Please note: If you have the previous plugin version installed (earlier plugin versions with the previous name onlyoffice.connector), please remove it before installing the new version.

Configuring Plone ONLYOFFICE integration plugin

To configure the plugin, go to Site Setup. Scroll down to the Add-ons Configuration section and press the ONLYOFFICE Configuration button.

Starting from version 7.2, JWT is enabled by default and the secret key is generated automatically to restrict the access to ONLYOFFICE Docs and for security reasons and data integrity. Specify your own Secret key on the Plone configuration page. In the ONLYOFFICE Docs config file, specify the same secret key and enable the validation.

Developing Plone ONLYOFFICE plugin

Run this command to install the addon from the local repository:

docker run -p 8080:8080 -e DEVELOP="/app/src/onlyoffice.plone" -v /path/to/onlyoffice.plone:/app/src/onlyoffice.plone plone/plone-backend:6.0 start

For more information, check Developing packages variable.

Upgrade Plone ONLYOFFICE integration plugin

1. Update instructions can be found under Manage add-ons and packages.
2. Navigate to the Add-on screen (add /prefs_install_products_form to your site URL) and in the Upgrades list select onlyoffice.plone and click Upgrade onlyoffice.plone.

How it works

The ONLYOFFICE integration follows the API documented here:

• User navigates to a document within Plone and selects the ONLYOFFICE Edit action.
• Plone prepares a JSON object for the Document Server with the following properties:
  • url: the URL that ONLYOFFICE Document Server uses to download the document;
  • callbackUrl: the URL that ONLYOFFICE Document Server informs about status of the document editing;
  • key: the UUID+Modified Timestamp to instruct ONLYOFFICE Document Server whether to download the document again or not;
  • title: the document Title (name).
• Plone constructs a page from a .pt template, filling in all of those values so that the client browser can load up the editor.
• The client browser makes a request for the javascript library from ONLYOFFICE Document Server and sends ONLYOFFICE Document Server the docEditor configuration with the above properties.
• Then ONLYOFFICE Document Server downloads the document from Plone and the user begins editing.
• ONLYOFFICE Document Server sends a POST request to the callback URL to inform Plone that a user is editing the document.
• When all users and client browsers are done with editing, they close the editing window.
• After 10 seconds of inactivity, ONLYOFFICE Document Server sends a POST to the callback URL letting Plone know that the clients have finished editing the document and closed it.
• Plone downloads the new version of the document, replacing the old one.

ONLYOFFICE Docs editions

ONLYOFFICE offers different versions of its online document editors that can be deployed on your own servers.

• Community Edition (onlyoffice-documentserver package)
• Enterprise Edition (onlyoffice-documentserver-ie package)

The table below will help you make the right choice.

Pricing and licensing	Community Edition	Enterprise Edition
	Get it now	Start Free Trial
Cost	FREE	Go to the pricing page
Simultaneous connections	up to 20 maximum	As in chosen pricing plan
Number of users	up to 20 recommended	As in chosen pricing plan
License	GNU AGPL v.3	Proprietary
Support	Community Edition	Enterprise Edition
Documentation	Help Center	Help Center
Standard support	GitHub or paid	One year support included
Premium support	Contact us	Contact us
Services	Community Edition	Enterprise Edition
Conversion Service	+	+
Document Builder Service	+	+
Interface	Community Edition	Enterprise Edition
Tabbed interface	+	+
Dark theme	+	+
125%, 150%, 175%, 200% scaling	+	+
White Label	-	-
Integrated test example (node.js)	+	+
Mobile web editors	-	+*
Plugins & Macros	Community Edition	Enterprise Edition
Plugins	+	+
Macros	+	+
Collaborative capabilities	Community Edition	Enterprise Edition
Two co-editing modes	+	+
Comments	+	+
Built-in chat	+	+
Review and tracking changes	+	+
Display modes of tracking changes	+	+
Version history	+	+
Document Editor features	Community Edition	Enterprise Edition
Font and paragraph formatting	+	+
Object insertion	+	+
Adding Content control	+	+
Editing Content control	+	+
Layout tools	+	+
Table of contents	+	+
Navigation panel	+	+
Mail Merge	+	+
Comparing Documents	+	+
Spreadsheet Editor features	Community Edition	Enterprise Edition
Font and paragraph formatting	+	+
Object insertion	+	+
Functions, formulas, equations	+	+
Table templates	+	+
Pivot tables	+	+
Data validation	+	+
Conditional formatting	+	+
Sparklines	+	+
Sheet Views	+	+
Presentation Editor features	Community Edition	Enterprise Edition
Font and paragraph formatting	+	+
Object insertion	+	+
Transitions	+	+
Presenter mode	+	+
Notes	+	+
Form creator features	Community Edition	Enterprise Edition
Adding form fields	+	+
Form preview	+	+
Saving as PDF	+	+
	Get it now	Start Free Trial

* If supported by DMS.