Event Logistics

One month, or more, before the event

1. Confirm the date and time with the hosting facility. Ask the host contact if there is anything we should be aware of so we can inform the group of anything at the last minute. If unknown, check with the location to ensure we have a projector, and what cables, if any, are available to us. Record available projector/cable resources in the Wiki under the location (for future reference).
2. Find presenters.
3. Send out a Meetup invite to the group. 📆
4. Update the maptime.io/msp site with a new event. 💻

One week prior to the event

1. Coordinate Carto Pizza. E-mail Santiago to tell him we want to use Carto as a 🍕 sponsor (see the pizza wiki page for more information) (Carto no longer sponsors pizza 😢)
2. Contact presenters to let them know we would like to collect their slides (via URL, PDF, etc.) or get a link or two from them to share with attendees on GitHub after the session.

A few days before the event

1. If a sponsor is available, order the pizza, or have the sponsor order the pizza, at minimum 24 hours before the event to ensure it gets delivered to us on time. If additional funds allow, also order drinks go along with the 🍕.

After the event

1. Submit pizza receipt to receive reimbursement from Carto. (Carto no longer sponsors pizza)
2. Return to the top of the list! 👍